Before Friday
Fiona lunch pickup
Fiona
- Pick up lunch for Friday and Saturday.
The full plan
Logistics
Everything that keeps the weekend running — and who's making it happen. August 6–9, 2026 at The Linwood House.
Saturday dinner
Seating Chart
OlgaVladBobErinConorGeorgieAlexandraEliAidanEmilyTomasAnnaNicMichelleLindaTomMaggieFilNiallMonroeElizabethFionaDozzieLucyJoergElvisJamionKatieTheoBefore the Weekend
Final to-dos
The handful of things to lock in ahead of time so the weekend itself stays easy.
Before the ferry
Supplies from Vancouver
AnnaNic
- Bring plates, glasses, and candle holders.
Thursday
August 6th
Arrival day. Settle in, unload, and ease into the weekend in Gibsons.
11:10am–11:52am
Ferry
Horseshoe Bay to Langdale.
After ferry
Check in, unload, Linwood walkthrough
ConorGeorgina
- Check in and unload.
- Walk the property: confirm ceremony, cocktail, dinner, power, and chair-flip routes.
- Stage the ceremony, dinner, cocktail, bar, getting-ready, cleanup, and return boxes.
Afternoon
Gibsons afternoon
Ice cream, the marina, and a little shopping.
Dinner
The Wobbly Canoe
Immediate-family dinner on the shore of Davis Bay.
Evening
Blood on the Clocktower
NicNiall
Game night for the fun people.
- Nic and Niall own the game setup.
Friday
August 7th
A relaxed morning, then the main setup block, a quick rehearsal, and a barbecue.
9:00–10:00am
Basted Baker
Breakfast anchor before the day splits into activities and setup.
10:00am–noon
Morning options + beach / croquet
Hiking, kayaking, kite surfing, shopping, or beach time with croquet.
10:00am–noon
Bob grocery run
Bob
- After Basted Baker, pick up sausages, buns, barbecue condiments, ice, and the drink-list alcohol.
12:00pm
Rental delivery
Eli
- Be present for the 12:00pm delivery.
- Check the rental table count and placement.
- Confirm placement and Sunday pickup expectations.
Noon–1:00pm
Lunch / sandwich supplies
Aidan and Niall help put food out.
1:00–3:30pm
Main setup block
Patio + drink station
ErinBob
- Clean the patio.
- Set up the drink station and stage candles + cocktail layout.
- Leave flowers for the Saturday florist.
- Confirm rental vats and Lucy’s tubs.
Lights, speakers, and cords
ConorNicAidanNiallEli
- Prioritize pathway lighting for elderly guests.
- Install decorative lights around the tree area.
- Plan and secure extension-cord routes.
- Test speaker positions, the playlist phone, and the backup charger.
Dinner tables + place settings
GeorginaAnna
- Place dinner tables next to the big tree.
- Mark where Saturday ceremony chairs land after the chair flip.
- Stage runners, candles, menus, place cards, and cameras.
4:15–5:00pm
Rehearsal
Alexandra
- Lead a quick run-through with Conor and Georgina.
- Practice the processional, ring warming, vows, kiss, and recessional.
- Confirm where Conor and Georgina go right after the ceremony.
3:00–6:00pm
Barbecue dinner prep
LucyJoerg
- Prep the barbecue dinner.
6:00–8:30pm
Barbecue + games
Cute, relaxed outdoor evening. Dress optional; sundresses, jeans, and button downs all work.
Saturday
August 8th
The big day. A slow morning, final setup, getting ready, and the ceremony at 5:00pm.
8:00–9:00am
Breakfast at Gumboot Café
10:30am–noon
Outdoor setup + getting ready
Men handle outdoor setup. Girls get ready at the Jaschinski’s.
Noon–1:00pm
Lunch handoffs
AnnaAidanNiall
- Anna owns lunch for the girls.
- Aidan and Niall put out sandwiches for the guys.
Midday
Florist arrival
Fiona
Fiona handles the florist arrival. Tables must be set before flower placement.
1:00–3:30pm
Final setup + vendor polish
Chairs, games, and Lucy’s items
AidanNiall
- Bring over chairs and games from Lucy’s.
- Bring tubs if borrowed.
- Keep the return pile clear for Sunday.
Speakers and music
Nic
- Test the ceremony speaker and the dinner / party speaker.
- Confirm cords and the backup charger.
- Make sure playlists are downloaded.
Flowers and petals
ElizabethFiona
- Elizabeth collects petals for Monroe.
- Fiona oversees florist placement.
- Identify any ceremony flowers to reuse afterward.
Caterer arrival
Filipp
- Coordinate the caterers’ arrival and make sure they know where to load in.
By 3:00pm
Ice run
- Pick up fresh ice for Saturday and deliver it to the bar setup.
3:30–4:30pm
Drinks and bar
ErinBob
- Erin starts making drinks around 3:00pm.
- Bob puts out drinks and ice around 4:00pm.
- Keep water, sparkling water, mocktails, and non-alcoholic options visible.
- Monitor drinks through dinner.
4:00pm
Women go to Linwood House
4:15pm
Georgie puts on her dress
FionaAlexandraAnnaElizabeth
4:25pm
Bridal photoshoot
4:30–5:00pm
Guest seating
Maggie
- Welcome guests and direct them to the ceremony area.
- Have everyone seated before 5:00pm.
- Keep the aisle clear.
4:45pm
Bride to Linwood House
5:00–5:30pm
Ceremony
Alexandra officiates.
Processional
- Music: “I Can’t Help Falling in Love” — guitar by Nic, looped as needed with soft fade-ins and fade-outs.
- Conor walks with his parents, Erin (MOG) and Bob (FOG).
- Maggie (best woman).
- Aidan walks with Theo (ring bearer).
- Niall walks carrying Monroe (flower girl).
- Anna (bridesmaid).
- Alexandra (officiant / MOH) takes position at the front.
- Georgina walks with Fiona (MOB).
Opening remarks
- Led by Alexandra.
Ring warming ceremony
- Rings pass through the guests in the background; each person holds them briefly and offers intentions or wishes.
Vows
Ring exchange
Closing remarks
Pronouncement of partnership
Kiss
- Music immediately restarts.
Recessional
- Georgina and Conor walk back down the aisle.
- Maggie, Anna, and Alexandra follow.
5:30–6:30pm
Cocktail hour
NiallAidanEli
- Georgina and Conor slip away for 5–10 minutes alone.
- Serve drinks and light bites.
- Open the yard games, including cornhole.
- Move ceremony chairs during cocktail hour.
- Keep the chair route clear.
- Land chairs at the dinner tables before 6:30pm.
During cocktail hour
Light the candles
JamionMichelle
- Light all patio and dinner-table candles before guests sit for dinner.
5:50pm
Couple portraits
Georgina and Conor leave for wedding photos since there is no first look.
6:20pm
Family photos
- Take quick, intentional group photos with family.
- Keep this tight to avoid losing momentum.
6:30–9:00pm
Dinner
Dinner service with music, toasts, dessert, and the first dance.
Open floor for toasts (~7:45pm)
Cake cutting with dessert
Private first dance (~8:15pm)
9:00pm
Open, casual dancing + hanging out
- Let the playlist become more fun, with slower songs mixed in.
End of night
End-of-night cleanup
Everyone
- Bring in rings, license, vows, cards, guest notes, and cameras.
- Blow out candles.
- Gather trash and recycling.
- Protect rentals and return items.
Sunday
August 9th
One last breakfast, then a calm cleanup and departures before 11:00am checkout.
8:00am
Breakfast at home
MaggieNana
- Start breakfast around 8:00am so people can eat before cleanup.
- Keep timing compatible with rental pickup and checkout.
9:00am
Return borrowed items to Lucy’s
AidanNiall
- Move chairs and games back to Lucy’s.
- Return extension cords, lights, and borrowed tubs.
10:00am
Rental pickup
Eli
- Group rentals by vendor for the 10:00am pickup.
- Keep personal and borrowed items separate.
- Confirm nothing rental-related is mixed into the Lucy returns.
Before 11:00am
Final cleanup sweep
Everyone
- Lead the property sweep before 11:00am checkout.
- Check bathrooms, kitchen, bedrooms, fridge/freezer, cars, and every event area.
- Save cards, gifts, guest notes, bouquet, dress, and jewelry first.
Departure window
Load cars + confirm ferry timing
Send rentals and returns with the assigned people.